How To Password Protect PDF Files in Windows PC - TechHarry

How to protect PDF files and documents using password in Windows PC / Laptop

We all use PDFs (Portable Document Format) to share information on the web. PDF is used globally which includes images, texts, links, and some other important media. Since the previous years, the use of PDFs has increased as we all were locked into our homes due to the pandemic and have to send our files in some format after working from home. Work from home and online education has encouraged the use of PDFs as physical papers weren't accessible to everyone.

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However, in some cases Password Protecting the PDF Document was and is far needed for security purposes. But, the main question arises, how can one password protect the PDF? or most people ask, How to secure or encrypt PDF files before sharing on the internet? Well, you don’t need to worry as we've come up with a step-by-step guide to protect a PDF file with a password. This may definitely assist you to encrypt your documents for your peace of mind. So, let’s have a glance at the way to protect a PDF with a password immediately.

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Need of Password Protection on PDF files

When a person does office work at home, they intend to secure that work from leaking into the outside world. These PDFs can contain important information or company's documents etc. If this PDF is not password protected or somehow encrypted, then this data can be easily opened, altered, or stolen by anyone. To get rid of this worst-case situation, we can encrypt or password protects our PDF files so that only you and your team members can have access to this PDF file. You can then easily share your PDF via the internet across your project team without any worry about your PDF because it would be password protected or encrypted whose decryption key or password is known by only you or your team members.

How To Password-Protect PDF using Microsoft Word in Windows Computer?

Now you know the benefits of password-protecting your PDF files. Now, you will understand the major steps to be taken to password-protect the PDF using Microsoft Word very easily. So, without wasting any more time, let's dig in!

1. Open Microsoft Word.

2. Go to File then Open.

3. Now select your PDF which you want to password-protect or encrypt.

4. Now you'll see a pop-up window where you will be asked to open that PDF into readable/writable word format. Click on OK.

5. After opening the PDF into a Word file, again go to File then click on Save As, and choose your destination folder where you want to save that file.

6. Now give your File a name then click on File Type. A drop-down list will appear. There, select PDF format among them.

7. Now, click on Options Menu and at the bottom tick the option "Encrypt the document with a password" and click OK.

8. Now Enter Your Password. Click OK to apply the password to your PDF file.

9. In the end, click on Save.

10. Now, next time when you open that PDF document, you will be asked to enter the password to get into it. This means your PDF document is password protected.

Microsoft Office uses an Advanced Encryption Standard (AES) with a 128-bit encryption key for securely protecting the PDF document. AES is said to be the most secure encryption key which is said to be an unbreakable protection key.

So, That's it for this article. Visit TechHarry for more amazing articles.


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