Project management tools are everywhere. Asana, Monday, Trello, ClickUp—the list goes on. But here's the thing: most of them will drain your budget faster than you can say "enterprise plan." Enter Plaky, a relatively new player that's shaking things up with a bold promise: unlimited everything, completely free.
Sound too good to be true? I spent weeks testing Plaky to see if it lives up to the hype.
The Plaky Promise: What You Get for Free
Let's cut to the chase. Plaky offers unlimited users, unlimited projects, and unlimited tasks on its free plan. No credit card tricks. No "free for 14 days" nonsense. Just actual, usable project management software that doesn't cost a dime.
Here's what the free plan includes:
- Unlimited team members
- Unlimited boards and projects
- Unlimited tasks and subtasks
- Multiple board views (Kanban, table, Gantt)
- Custom fields and statuses
- File attachments up to 100MB per file
- Basic integrations
- Mobile apps for iOS and Android
Most competitors gate these features behind premium tiers. Plaky just hands them to you.
First Impressions: Clean, Intuitive, Refreshingly Simple
Opening Plaky for the first time feels like a breath of fresh air. The interface doesn't assault you with bells, whistles, and feature bloat. Everything is where you'd expect it to be.
The onboarding process takes less than five minutes. You create a workspace, invite team members, and you're off. No lengthy tutorials required, though they're available if you want them.
The design language is modern without being trendy. It won't look dated in two years, which is more than I can say for some competitors.
Board Views: Flexibility Without the Clutter
Plaky gives you three main ways to visualize your work: Kanban boards, table view, and Gantt charts. Each serves a different purpose, and switching between them is seamless.
Kanban View:
- Perfect for agile teams and visual thinkers
- Drag-and-drop functionality works flawlessly
- Customize columns to match your workflow
- Color-coded cards make prioritization easy
- Collapse and expand sections as needed
Table View:
- Spreadsheet-style layout for data lovers
- Sort and filter with precision
- Great for resource planning
- Export data when you need it elsewhere
- Inline editing speeds up updates
Gantt Chart:
- Timeline visualization for project planning
- Dependencies between tasks display clearly
- Critical path identification
- Milestone tracking
- Adjust schedules with simple drag actions
Most free tools force you to pick one view or charge extra for alternatives. Plaky includes all three from day one.
Custom Fields: Make Plaky Work Your Way
Every team works differently. Plaky gets this. Custom fields let you track exactly what matters to your projects without forcing you into someone else's framework.
Available custom field types:
- Text fields for notes and descriptions
- Number fields for budgets and estimates
- Date fields for deadlines and milestones
- Status dropdowns for workflow stages
- People fields for assignments
- File attachments for documentation
- Links for external resources
- Email addresses for client contact
- Phone numbers for quick reference
Add as many custom fields as you need. There's no artificial limit trying to upsell you to a premium tier.
Collaboration Features: Where Teams Actually Connect
A project management tool is only as good as its collaboration capabilities. Plaky handles the basics well, though it's not trying to replace Slack or Microsoft Teams.
Communication tools include:
- Task comments for threaded discussions
- @mentions to loop in specific team members
- File sharing directly on tasks
- Activity logs showing who changed what
- Notifications via email or in-app
- Comment attachments for visual feedback
The comment system is straightforward but effective. Conversations stay attached to relevant tasks, so you're not hunting through email threads six months later trying to remember where someone shared that critical decision.
Task Management: The Core Experience
Creating and managing tasks in Plaky feels natural. Click to add a task, fill in the details, assign it, set a due date. Done. No unnecessary steps, no confusing menus.
Task features worth highlighting:
- Subtasks for breaking down complex work
- Task dependencies to manage sequences
- Priority levels (low, medium, high, urgent)
- Time tracking integration
- Recurring tasks for repeated work
- Task templates for standardization
- Bulk actions for efficiency
- Quick filters to find what you need
The subtask functionality deserves special mention. Many free tools either skip subtasks entirely or make them painful to use. Plaky treats them as first-class citizens, visible in all views and fully featured.
Templates: Hit the Ground Running
Starting from scratch is overrated. Plaky includes templates for common project types, saving you hours of setup time.
Pre-built templates cover:
- Marketing campaigns
- Software development sprints
- Event planning
- Content calendars
- Product launches
- HR onboarding
- Sales pipelines
- Design projects
Each template comes pre-configured with appropriate statuses, fields, and structure. Customize them to fit your needs or use them as-is. Either way, you're productive in minutes, not days.
Mobile Experience: Full-Featured on the Go
The Plaky mobile apps for iOS and Android aren't afterthoughts. They're genuinely useful tools that let you manage projects from anywhere.
Mobile app capabilities:
- Create and edit tasks on the fly
- Comment and collaborate in real-time
- Switch between board views
- Receive push notifications
- Upload photos and files
- Search across all projects
- Work offline with sync when connected
I tested the app extensively during a week of travel. It handled everything I threw at it without hiccups. The interface scales well to smaller screens without feeling cramped or losing functionality.
Integrations: Playing Nice with Other Tools
Plaky doesn't exist in a vacuum. It integrates with tools your team already uses, though the integration library is more modest than established competitors.
Current integrations include:
- Google Drive for file storage
- Dropbox for cloud documents
- OneDrive for Microsoft ecosystems
- Time tracking tools
- Calendar synchronization
- Zapier for custom workflows
- API access for developers
The Zapier integration is the real MVP here. It opens up connections to thousands of other apps, letting you build custom automations without coding.
Performance and Reliability: Steady as She Goes
Speed matters. Plaky loads quickly, responds instantly to clicks, and handles large projects without bogging down. I tested it with boards containing hundreds of tasks, and performance remained smooth.
Technical performance highlights:
- Page load times under two seconds
- Real-time updates across team members
- Minimal lag when switching views
- Stable mobile sync
- 99.9% uptime in my testing period
- Regular feature updates and bug fixes
The development team pushes updates frequently, which means bugs get squashed quickly and new features arrive regularly.
What Plaky Gets Right
Let's talk about the wins. Plaky excels in several areas that matter for day-to-day project management.
Standout strengths:
- Genuinely unlimited free plan
- Intuitive interface requiring minimal training
- Responsive customer support
- Active development and improvements
- No predatory pricing tactics
- Clean, distraction-free design
- Excellent value proposition
- Strong mobile experience
The unlimited free plan is the headline, but the usability is what keeps you around. Many free tools feel deliberately crippled to force upgrades. Plaky feels like a complete product that happens to cost nothing.
Where Plaky Could Improve
No tool is perfect. Plaky has room to grow, especially compared to more mature competitors.
Areas needing development:
- Limited automation capabilities
- Smaller integration ecosystem
- No built-in time tracking
- Basic reporting and analytics
- Missing advanced permissions
- No native video/screen recording
- Fewer templates than competitors
- Limited API documentation
Most of these gaps aren't deal-breakers, especially at the free price point. But teams with complex needs might find themselves wanting more.
Who Should Use Plaky?
Plaky isn't for everyone. Certain teams will find it perfect, while others might need something different.
Ideal users include:
- Small to medium-sized teams
- Startups watching their burn rate
- Freelancers managing multiple clients
- Non-profits with tight budgets
- Remote teams needing basic collaboration
- Teams new to project management software
- Anyone tired of expensive alternatives
Who might need more:
- Enterprise teams requiring advanced security
- Organizations needing complex automations
- Teams heavily invested in specific ecosystems
- Projects requiring detailed resource management
- Groups needing advanced reporting and analytics
Pricing: Yes, It's Really Free
The elephant in the room: how does Plaky make money if everything is free? The answer is simple. They offer paid plans with additional features for teams that need them.
Free plan includes:
- Everything mentioned in this review
- No user limits
- No project limits
- No time restrictions
Paid plans add:
- Advanced automations
- Custom workflows
- Enhanced security features
- Priority support
- Advanced reporting
- Admin controls
But here's the key: the free plan is genuinely functional. It's not a demo or a trial. Thousands of teams use only the free plan and never feel limited.
The Verdict: Exceptional Value, Minor Compromises
After extensive testing, Plaky impresses as a serious project management solution that happens to cost nothing. It won't replace enterprise-grade tools for complex organizations, but it absolutely competes with mid-tier paid alternatives for most teams.
Bottom line:
- Outstanding value for money (infinite, actually)
- Solid feature set covering essential needs
- Easy to learn and adopt
- Reliable performance
- Regular improvements and updates
If you're paying $10, $20, or more per user per month for basic project management, Plaky deserves a serious look. If you're a small team just getting started, it's a no-brainer.
Getting Started with Plaky
Ready to give it a shot? Head to Plaky's website, create a free account, and invite your team. No credit card required, no commitment needed.
Start with a template that matches your work, customize it to fit your process, and begin adding tasks. Within an hour, you'll know if Plaky clicks with your team.
The best project management tool is the one your team actually uses. Plaky removes every excuse not to try it.
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