Project Management software is often abbreviated as PM software. The PM software has changed the way businesses use to conduct projects. Not just projects, these days, these softwares are used for project planning, reporting & analytics, team collaboration, and many other tasks. There are many project management softwares in the market. However, you can check the top project management softwares here. The applications used for managing projects are versatile and designed to help teams, and individuals in planning, development, and monitoring projects while collaborating with each other.
In this article, we'll understand the roles of PM software, key features of PM software, and the pricing of PM software.
What is PM Software Used For?
PM or project management software is software that is designed to help businesses, teams, and individuals plan, develop, and manage projects under a single window. Teams can also collaborate with each other, schedule tasks, manage timelines, view reports & analytics, check emails and calendars, etc.
Role of PM Software
PM software plays an important role in all aspects of managing projects. Let's see the roles of PM software from a real-world point of view.
1. Task Management
Assigning and managing tasks is one of the main functions of project management softwares. It helps you assign tasks, set deadlines, and track advancements easily. Team managers can assign different tasks to team members, and team members can update the project status using project management softwares. This maintains transparency and accountability of teams.
2. Communication
Effective communication helps businesses track progress, and discuss problems with each other. If a team uses PM software, they can share important project information, exchange ideas, and discuss project-related matters without compromising privacy in real-time.
3. Resource Allocation
The Modern PM softwares helps teams allocate human and material resources while managing the overallocation or underusage of materials. It helps businesses stay on financial track and within budget. This also helps businesses stay informed of their resources' stocks.
4. Timeline Management
PM Software plays a vital role in timeline management. Businesses use timelines so that they can complete their tasks faster and on time. Project management softwares offers tools for creating timelines, setting milestones, and visualizing the project's progress using Gantt charts.
Key Features of PM Software
The project manager uses PM softwares to simplify their tasks, and project collaborations, and because of its diverse features. Let's explore some of the best features of PM software:
1. Task Lists
You can easily create task lists with sub-tasks, priorities, and due dates using task lists. This helps businesses break large & complex tasks into small & easy tasks.
2. Document Management
PM softwares allows teams to privately secure their project files and documents together for easily fetching them when needed. Thus, it provides secure cloud storage and easy access to documents, reducing the risk of data loss.
3. Collaboration Tools
Collaboration can simplify any complex task when you work together with your co-workers. PM softwares allows users to work on their platforms, and real-time communicate among in-house & remote team members
4. Reporting and Analytics
Reporting & analytics are important for keeping track of projects, resource allocations, sales, conversions, and even for budget management. PM softwares offer precise reports & analytics.
5. Integration Capabilities
Many PM softwares offer integration with other external tools and softwares including calendars, scheduling softwares, email marketing solutions, and customer-relationship management softwares (CRMs). This streamlines workflows and enhances productivity.
Best Project Management Software
1. Monday.com
Monday's software helps companies manage different projects and share knowledge among their team members. Project management and productivity software Monday not only facilitates employee collaboration but also supports communication for all project participants.
It also helps create a knowledge base and shares all its files. It is one of those management softwares that offers 30+ major app integrations including Slack, Outlook, Gmail, Zoom, Excel, Google Drive, Linkedin, and more.
2. Airtable
Airtable is a relational database engine that is also an online collaboration tool and project management software.
Before calling it boring because of the word database, know that Airtable is easy to use and extremely flexible. You can use it to manage tasks, track and organize your inventory, plan an event, and more.
It differs from other legacy database management systems because it looks like an application that anyone can learn to use, with its simple language, user-friendly color scheme, and features.
Useful icons. It is also extremely customizable. Because of its versatility and ease of use, it's editors' choice among collaboration apps.
3. ClickUp
ClickUp is a wonderful business tool with a plethora of features even with the base plan. It is an all-in-one productivity software that reduces the workload of employees by many folds.
It believes in only growth and thus, it brings teams together to plan, organize, and collaborate using tasks, docs, chats, kanban boards, and more. It covers almost every management, scheduling, and tracking tool under the hood. It is flexible in nature and powerful in work.
That's why organizations love to use this software and we listed it in our best software of 2023.
FAQs
1. What are the key features of PM software?
Normally PM softwares includes features like scheduling, resources management, team collaboration, progress tracking, and budget management.
2. Can PM software be used by small businesses?
Definitely. PM software is flexible and can be specifically suitable for the needs of both small and large businesses.
3. How does PM software improve team productivity?
PM software streamlines tasks, improves communication, and provides ongoing updates, leading to increased team productivity.
4. Is PM software secure for storing sensitive project data?
In fact, the majority of PM softwares especially takes care of information security and protects sensitive project data with strong encryption and access controls.
5. What is PM software used for?
PM softwares or Project Management softwares are used for managing projects, assigning tasks to team members, scheduling tasks, breaking complex tasks into sub-tasks, collaborating, and enhancing productivity.
