25 Best Business Apps for Small Businesses - From Accounting & Finance to Project Management & CRM


The Best Business Management Apps

When you start a business, you don't have to worry too much about running the business. In a small group, you can communicate easily in person or by email

Who cares about structuring and managing projects or reporting time if everyone knows what to do? The problem arises as soon as you start scaling from teams of a few people to a larger scale and realize how much time you are wasting due to miscommunication, lack of workflow structure, or compatibility issues.

Improve Your Business Using These Business Management Software

There are lots of business software for different works. For example, in a business, you need something to manage accounts & finances, manage inventories, track times, manage teams, etc.

That's why we compiled and broke down by categories a list of the top small business apps.

Best Apps for Business Management

Best for accounting and finance

  • QuickBooks
  • FreshBooks
  • Wave
  • Expensify

Best for inventory management

  • SOS Inventory
  • Delivrd
  • Sortly

Best for POS and payments

  • Square
  • PayPal Here
  • QuickBooks GoPayment

Best for time tracking and team management

  • TSheets
  • Gusto
  • TeamDeck
  • HotSchedules

Best for communication

  • Slack
  • GoToMeeting
  • Skype/Microsoft Teams

Best for customer relationship management

  • Belly
  • Spendgo
  • Salesforce
  • Nimble

Best for project management and organization

  • Trello
  • Asana
  • Basecamp
  • Evernote

1. QuickBooks


From tax and payroll accounting to profit analysis and inventory management, QuickBooks can do it all, depending on which version you pay for.

Whether you're a sole proprietorship or a growing startup, QuickBooks Online has a build and pricing to meet your needs.

Plus, whichever version you choose, you'll get access to the QuickBooks mobile app,  one of the top-rated small business apps on Apple's App Store. 

2. FreshBooks

For an accounting app that focuses on invoicing, and lower prices, and is one of the best mobile accounting apps out there, you can use FreshBooks. With  FreshBooks online software and mobile app, you can track cash flow, expenses, invoices, and more. and get top-notch customer service on all plans at no extra cost. 


Key Features:

  • Invoicing and Estimates
  • Expense Tracking
  • Time Tracking
  • Accounting and Reporting
  • Project management tools to keep track of your work
  • Client portal for secure communication and document sharing
  • Automatic online backups to protect your data
  • Mobile app for managing your finances on the go
  • Integrations with other popular business tools

3. Wave

Wave is one of the only truly free accounting software systems that allow you to use online platforms, mobile invoicing apps, and mobile receipts apps without any hassle. pay any fees for the subscription. The 

Wave accounting app is ideal for small business owners just starting out and offers payroll and billing add-ons to give you the flexibility to expand your functionality in a single app. 

Wave Accounting

Key Features:

  • Invoicing
  • Accounting
  • Expense management
  • Payment management
  • Receipt Scanning
  • Payroll
  • Reports
  • Tracks sales tax
  • Manages projects
  • Connects with other business apps
  • Offers a mobile app

4. Expensify

While Expensify has a more specific purpose than any of the three small business management apps above, it can play a particularly helpful role in organizing your finances. 

With Expensify, you can scan receipts and process employee expenses easily and on the go, whether you have an iPhone or an Android smartphone. Additionally, Expensify can integrate with QuickBooks, Xero, and many other small business applications.


Key Features:

  • Receipt Capture
  • SmartScan Technology
  • Expense Report Automation
  • Real-time Expense Tracking
  • Integration with Accounting Software
  • Policy Enforcement
  • Multi-Currency Support
  • Mobile Accessibility
  • Receipt Bank
  • Customizable Reports

5. SOS Inventory

SOS Inventory is designed to facilitate inventory tracking, order management, and production. SOS Inventory integrates with  QuickBooks and Shopify and can be used on desktop computers, tablets, or mobile devices.

With this app, you can manage inventory for multiple shopping locations, track your items based on a number of different attributes (like serial number and expense history), and create tickets and packing slips, among other features. 

While the mobile app is included for free with the software subscription, you will need to pay a monthly fee to access this inventory software. Plans for SOS Inventory start at $39.95 per month.

SOS Inventory

Key Features:

  • Inventory Management
  • Order Tracking
  • Purchase Orders
  • Sales Orders
  • Manufacturing
  • Serial Number Tracking
  • Batch Tracking
  • Multi-Warehouse Support
  • Reporting and Analytics
  • Integration with QuickBooks

6. Deliverd

With Deliverd, you can access a free online inventory management app. Using Deliverd, you can create a product catalog; count, receive, and issue shares; trigger stock level alerts, and access your inventory transaction history. 

Alternatively, if you're looking for extra features, you can choose from one of the paid plans from Deliverd, starting at $49.99 per month per user.

However, it is important to note that Delivrd is a web-only service and does not offer a separate mobile application.


Key Features:

  • Delivery Tracking
  • Route Optimization
  • Real-time Updates
  • Proof of Delivery
  • Customer Notifications
  • Driver Management
  • Order Scheduling
  • Reporting and Analytics
  • Multi-location Support
  • Integration with E-commerce Platforms

7. Sortly


The Sortly inventory management app gives you the best of both worlds. Sortly can be used through the web platform, as well as using their small business mobile app on your smartphone or tablet. 

With Sortly, you can manage your portfolio with custom notes and labels, search for barcodes, and use the built-in scanner, all in the free version of the software. For larger storage, you can choose to purchase one of Sortly's paid plans, starting at $39 per month. 

Key Features:

  • Inventory Tracking
  • Barcode Scanning
  • Customizable Categories
  • Location-Based Organization
  • QR Code Labeling
  • Multi-User Access
  • Asset Tracking
  • Reporting and Analytics
  • Cloud-Based Storage
  • Mobile Accessibility

8. Square

You may have heard of Square because this point-of-sale provider changed the world of small business apps and improved the way businesses handle credit card transactions. 

With that said, whether you need a full POS system or just a portable POS and card reader, Square will be one of your best choices.

Square offers a number of software and hardware solutions, but for the most basic version, you'll only pay 2.6% + $0.10 for each direct payment you accept. 

Square Business App

Key Features:

  • Point of Sale (POS) System
  • Payment Processing
  • Invoicing
  • Online Store Integration
  • Square Register
  • Square for Retail
  • Square for Restaurants
  • Square for Appointments
  • Square Capital
  • Square Loyalty Program

9. PayPal


Another point-of-sale (POS) business app, PayPal, can process credit cards, checks, and bills on your phone.

Unlike the Square POS app, which offers more extensive features such as inventory and order management, PayPal Here offers the simplest and easiest way to accept payments on your phone and only charges 2.7% for each swipe in the US. 

One important point to note, however, PayPal Here works through your PayPal account, as opposed to your bank account, so you need to make sure you're properly synced to use this payment app.

    Key Features:

    • Online Payments
    • Peer-to-Peer Transfers
    • Payment Processing for Businesses
    • Invoicing
    • PayPal Checkout
    • PayPal.me
    • Buyer and Seller Protection
    • One Touch Payments
    • International Transactions
    • PayPal Debit Card

    10. QuickBooks GoPayment

    Square and PayPal versions of Intuit Here, QuickBooks GoPayment lets you swipe your card, scan it with your phone's camera, or enter details to accept payments from customers.

    With the app, you can also view analytics data, track top-selling items, and even sign in with your Apple Watch. 

    QuickBooks GoPayment integrates directly with QuickBooks, TurboTax or Mint and you only pay for payment processing (2.4% + $0.25 for direct payments and 3.4% + 0). $.25 for garbled payments). 

    QuickBooks GoPayment

    Key Features:

    • Mobile Payment Processing
    • Credit Card and Debit Card Payments
    • Invoicing
    • Sales Receipts
    • Inventory Tracking
    • Integration with QuickBooks
    • Reporting and Analytics
    • Customizable Receipts
    • Tax Calculation
    • Customer Management

    11. TSheets

    For the QuickBooks time tracking app, you can check out TSheets. TSheets allows you to track time on any device, streamline payroll and invoicing, manage time off requests, and get real-time reports. 

    Additionally, TSheets can integrate with other small business applications besides QuickBooks, including Sage, Xero, Square, and more.

    That being said,  TSheets will require a paid subscription, but plans start at just $20 per month, plus $8 per user per month. 


    Key Features:

    • Time Tracking
    • Mobile Time Clock
    • GPS Tracking
    • Geofencing
    • Employee Scheduling
    • Project Tracking
    • Job Coding
    • Overtime Tracking
    • PTO Management
    • Reporting and Analytics

    12. Gusto

    For a more comprehensive payroll and HR app, you might want to consider Gusto. Gusto's platform allows you to manage payroll, benefits, and compliance. 

    Plus, you can calculate and pay payroll taxes (state and federal), track sick and vacation days, and more.

    Gusto is available through a monthly subscription (which includes their free mobile app), and prices start at $39 per month, plus $6 per month per person. 


    Key Features:

    • Payroll Processing
    • Employee Onboarding
    • Benefits Administration
    • Time Tracking
    • Tax Filing
    • Workers' Compensation
    • Compliance Support
    • Integration with Accounting Software
    • Employee Self-Service
    • Reporting and Analytics

    13. TeamDeck

    This resource management software allows you to check team availability, schedule resources, and track work and vacation time in a single application.

    Customizable reports can also be generated in Teamdeck to help you monitor your team's performance and track the KPIs of your choice. 

    With online software and mobile apps respectively, Teamdeck is a pay-per-user platform with prices as low as $3.99 per team member per month.


    Key Features:

    • Resource Scheduling
    • Team Collaboration
    • Time Tracking
    • Project Management
    • Task Assignment
    • Team Calendar
    • Customizable Dashboards
    • Reporting and Analytics
    • Employee Availability
    • Integration with Third-Party Tools

    14. HotSchedules

    For a strict mobile employee scheduling app, you can check out HotSchedules. HotSchedules (now part of Quadrant) is available for  Android and iOS devices and can be used to assign and manage employee shifts, time off requests, and schedules.

    HotSchedules is especially useful for restaurants and other food service businesses. This scheduling app is one of the best business apps in the Apple App Store and can be downloaded (with a respective account) for $2.99. 


    Key Features:

    • Employee Scheduling
    • Shift Management
    • Labor Cost Control
    • Communication Tools
    • Time and Attendance Tracking
    • Team Messaging
    • Mobile Accessibility
    • Staff Availability
    • Reporting and Analytics
    • Integration with POS Systems

    15. Slack

    This productivity app makes instant messaging work-friendly. Instead of holding unnecessary meetings or typing twice as many emails, you can simply message any of your employees and get a quick response whether you're on a computer or a device. mobile. 

    With a free option and premium versions with extra features, Slack is well worth a try, especially since it claims to increase productivity by 32%. 


    Key Features:

    • Channels
    • Direct Messages
    • File Sharing
    • Integrations
    • Search Functionality
    • Notifications
    • Mentioning
    • Emoji Reactions
    • Threaded Conversations
    • Voice and Video Calls

    16. GoToMeeting


    If you manage a remote team or just use video conferencing frequently, GoToMeeting may just provide the best solution for your needs. 

    You can host unlimited meetings with HD video, use screen sharing, add conference call lines, integrate  Office 365 or Google Calendar, and more. only with the basic version of GoToMeeting.

    You can use GoToMeeting on your computer or mobile device, and the basic plan costs only $12 per month.

    Key Features:

    • Video Conferencing
    • Audio Conferencing
    • Screen Sharing
    • Webinars
    • Meeting Recording
    • Meeting Scheduling
    • Dial-in Conference Lines
    • Chat and Messaging
    • Integrations
    • Mobile Accessibility

    17. Skype or Microsoft Teams

    Among small business video and chat apps, Skype is still one of the most popular choices. With Skype, you can message, share files, show your screen to others, including up to 25 other participants, and more. 

    In addition, Microsoft now offers Microsoft Teams (which has replaced Skype for Business), a dedicated business version of the application that provides access to the basic features of the free version and other capabilities. more power with either of the two paid plans. 

    Microsoft Teams

    Key Features:

    • Chat
    • Video Conferencing
    • File Sharing
    • Collaboration Spaces (Teams)
    • Channels
    • Integrations
    • Presence Status
    • Meeting Scheduling
    • Direct Messaging
    • Notifications

    18. Belly

    You can use Belly to create a custom loyalty program. 

    You can design your rewards program based on customer preferences and take advantage of the additional features of email, social media marketing, and analytics software.

    You can manage your Belly account online or using their mobile app. However, pricing starts off expensive, at $129 per month. 


    Key Features:

    • Customer Loyalty Program
    • Digital Loyalty Cards
    • Rewards Management
    • Customer Engagement
    • Marketing Automation
    • Analytics and Reporting
    • Point-of-Sale Integration
    • Mobile App
    • Feedback and Reviews
    • Customizable Loyalty Programs

    19. Spendgo

    With Spendgo, you can create marketing and loyalty programs whether customers are visiting your store, shopping online, or using their smartphones. 

    Spendgo allows you to build a points-based rewards program, promote promotions, and even reach customers via text or email.

    Spendgo can integrate with leading marketing, e-commerce, and POS platforms and is available in three different plan tiers. However, you need to contact Spendgo directly for a  quote.


    Key Features:

    • Loyalty Program Management
    • Customer Engagement
    • Rewards and Points System
    • Marketing Automation
    • Multi-Channel Integration
    • Analytics and Reporting
    • Mobile Wallet Integration
    • Promotions and Campaigns
    • Personalized Offers
    • POS Integration

    20. Salesforce


    Salesforce is probably one of the biggest names in the CRM platform, used by businesses large and small around the world.

    The Salesforce platform allows you to track and manage customer profiles across departments, develop personalized marketing plans, respond to customer issues, and more. 

    You can use Salesforce online and mobile apps with small business plans starting at $25 per user per month.

    Key Features:

    • Customer Relationship Management (CRM)
    • Sales Cloud
    • Service Cloud
    • Marketing Cloud
    • Commerce Cloud
    • Community Cloud
    • Analytics Cloud
    • AppExchange
    • Platform as a Service (PaaS)
    • Integration Capabilities

    21. Nimble

    Similar to Salesforce, Nimble is a CRM software that allows you to manage customer relationships by staying in touch, connecting with social networks, sending marketing and outreach messages, and more.

    You can integrate Nimble with G-Suite or Office 365, as well as several other popular platforms. 

    Like Salesforce, Nimble includes online software and a mobile app. However, the price is more affordable,  only $19 per user per month (billed annually). 


    Key Features:

    • Contact Management
    • Social Media Integration
    • Email Tracking
    • Calendar Synchronization
    • Task and Activity Management
    • Deal Pipeline Management
    • Contact Insights
    • Group Messaging
    • Mobile Accessibility
    • Integrations with Third-Party Apps

    22. Trello

    If you manage multiple employees and need to handle larger and more complex processes, Trello is a good choice. 

    This tag-based system allows you to easily create, assign, monitor, update, and perform various tasks. It's a great way to make sure everyone is as productive as possible.

    Additionally, Trello integrates with other small business apps like Evernote, Slack, and more. 

    Trello can be used online or on your mobile device and offers an unlimited free version, as well as paid options. 


    Key Features:

    • Boards
    • Lists
    • Cards
    • Labels
    • Due Dates
    • Attachments
    • Comments
    • Checklists
    • Power-Ups
    • Team Collaboration

    23. Asana

    Another project management app, Asana takes a slightly different approach. Instead of visual cards, like Trello, Asana uses a highly customizable list format that you can design as you see fit, but the basic idea is the same: using a specific system to manage your tasks will improve the productivity of your whole team. 

    Like Trello, you can use Asana on computers and mobile devices, with the basic free version, or with one of their paid plans.


    Key Features:

    • Tasks
    • Projects
    • Sections
    • Due Dates
    • Assignees
    • Comments
    • Attachments
    • Subtasks
    • Custom Fields
    • Project Views

    24. Basecamp


    Basecamp organizes your projects into six categories, not to-do lists like Trello and Asana. With the Basecamp app, your project or team can access chat rooms, message boards, document and image banks, to-do lists, calendars, and recurring subscriptions.

    While this app works on a slightly different workflow management philosophy, it might be a good fit for your team. 

    Basecamp offers a limited, but free version of their small business management app, as well as  Basecamp Unlimited for business for a flat fee of $99 per month.

    Key Features:

    • To-dos
    • Message Board
    • Schedule
    • Docs & Files
    • Campfire (real-time chat)
    • Hill Charts
    • Check-ins
    • Project Templates
    • Reporting
    • Mobile Access

    25. Evernote

    Finally, if you need a simple note-taking app, you'll want to consider Evernote. If you just want to stay organized, you can use the basic free version of Evernote that lets you create to-do lists, take notes, and share your notes with others. 

    On the other hand, if you want to use Evernote to manage projects, workflows, and deadlines for your entire team, you can switch to Evernote for Business (which will cost $14.99 for each user per month).


    Key Features:

    • Note Creation
    • Note Organization
    • Tags
    • Notebooks
    • Web Clipping
    • Document Scanning
    • Synchronization Across Devices
    • Search Functionality
    • Reminders
    • Collaboration (Sharing and Editing)


    What are the best business apps?

    1. QuickBooks
    2. Gusto
    3. Square
    4. Slack
    5. Skype
    6. Zoho One
    7. Trello
    8. Evernote

    Is there an app for small businesses?

    Small businesses can use QuickBooks, Gusto, Slack, Trello, and Evernote for managing businesses. Users can also pick one of the above-listed business management apps for their companies.

    What are business apps?

    A software program or a group of programs that offer business capabilities is known as a business application.

    They are also employed to raise and keep track of productivity across the entire company. Business apps may be utilized internally, externally, or in conjunction with other business apps.

    Is there an app to keep track of clients?

    Freshsales. Freshsales is a CRM program that has built-in phone and email, event tracking, lead scoring, automation, and other features. You may access your customer data and keep tabs on your sales pipeline using the Freshsales mobile app. Add deals, accounts, leads, and contacts.

    What are Microsoft business apps free?

    1. Excel.
    2. Microsoft Teams.
    3. Word.
    4. OneDrive.
    5. OneNote.
    6. Outlook.
    7. PowerPoint.

    How much do business management professionals make?

    With an average compensation of $105,660 per year, management professions have the highest average pay of all major occupational groupings. By 2029, the Bureau of Labor Statistics projects that these occupations will rise by 5%, adding little over 500,000 new employment.

    What are the best business money management apps?

    • You Need a Budget (YNAB)
    • Mint
    • Personal Capital
    • Pocket Guard
    • Goodbudget
    • Marcus Insights (Clarity Money)
    • Albert
    • Acorns
    • Simplifi by Quicken
    • Expensify

    What are the best business money management apps?

    • Trello
    • ClickUp
    • Monday
    • Wrike
    • Nifty
    • Basecamp 3
    • Todoist
    • TickTick

    What are the best business process management softwares for Mac?

    • HoneyBook.
    • Miro.
    • Aha!
    • MaintainX.
    • germain APM,
    • ClickUp.
    • Ninox,
    • Qualtrax

    What are the best business project management apps?

    • Trello
    • Monday
    • Zoho Projects
    • ProofHub
    • Airtable
    • Wrike
    • Clickup
    • nTask
    • Freedcamp