How Airtable Cloud Collaboration Software Help Organizations in 2022 | TechHarry

Airtable Features, Pros, Cons and Pricing

Airtable is a relational database engine that is also an online collaboration tool. Before calling it boring because of the word database, know that Airtable is easy to use and extremely flexible. You can use it to manage tasks, track and organize your inventory, plan an event, and more. It differs from other legacy database management systems because it looks like an application that anyone can learn to use, with its simple language, user-friendly color scheme, and features. Useful icons. It is also extremely customizable. Because of its versatility and ease of use, it's editors' choice among collaboration apps. 

What is Airtable? How Airtable Helps Organizations Attract More Sales?

Airtable is an online system where a group of collaborators can collaborate to store, share, and edit information. Information can be ideas, inventory, tasks, or something else. This all sounds vague, but it's hard to describe an application without giving examples or comparisons, so let's do it. 

You probably already know that you can put information in an online spreadsheet, such as Google Sheets, and invite people to view or edit it with you. This sheet can contain very simple information, such as a list of names and addresses. Or it can be quite complex, like a financial accounting system linked with other sheets and so on. 

Airtable has a lot in common with online collaborative spreadsheets, except for two key differences: first, Airtable allows you to manage databases instead of sheets and doesn't go into detail about the differences. difference between a spreadsheet and a database (opens in a new window), let's just say databases are more complex. Second, Airtable is much more user-friendly, so you don't have to be an Excel expert to use it.

At its core, Airtable is an online system for creating and modifying databases among a group of people. A database is nothing more than a bunch of things put together. For example, you can use Airtable to manage tasks, like updating articles on a website.

You can start by creating a database of all the articles on your website that need to be updated. You design database records to contain fields for article name, article URL,  original author, publication date, last updated date, and so on. You can then invite editors and writers to the database to assign tasks themselves and can tick a box in each database record to indicate when they are done updating.

Airtable Dashboard
Image Source: Airtable
Airtable comes with a collection of useful templates, which can give you more ideas on how you can use it. For example, there are templates called Social Media Calendar, Wedding Planner, Nonprofit Sponsorship Tracker, Employee Referrals, Bug Tracker, Product Launch, and many more.

Note-Worthy Key Features of Airtable

Airtable Project Management Features

✔ Task Management

✔ Document Management

✔ Gannt Charts

✔ Email Integration

✔ Resource Management

✔ Timesheet Tracking

✔ Workflow Automation

✔ Change Request and Case Management

✔ Scheduling

✔ Budget and Expense Management

✔ Support for Agile Methodology

✔ Team Collaboration

✔ Support for Waterfall Methodology

✔ Mobile Access


Unsupported Professional Features

✖ Quotes / Estimates

✖ Project & Financial Reporting

✖ Invoicing

✖ Integration with Accounting Software

Airtable has apps for macOS, Windows, iPhone, iPad, and Android. The carrier additionally works on the web. Signing up for an account takes little extra than an email copes with and password.

Once you've got got an account, you may get begin developing Spaces and constructing databases. Spaces are in which you position databases, so for example, you may create a Space for distinctive groups for your organization or a Space for Work Projects and a Space for Personal Projects.

To construct a database, you may begin from a template, construct a database from scratch, or import records from someplace else. You'll want a CSV document in case you're going to add anything, however, some other alternative for small databases is to genuinely reproduce and paste the contents right into a window that Airtable provides.

We examined this selection the use of a database that had best a handful of columns however extra than four hundred rows, and it labored without a hitch.

The subsequent step is to personalize your database. When you view it in grid format, must any wide variety of rows or columns be frozen? What form of values do you need on the heading of every column? Airtable continues this customization easy with a pleasant consumer interface that consists of quite a few icons. Nothing approximately it appears intimidating.

The capacity to create and shop custom perspectives in Airtable is some other key feature and one which in addition helps collaboration. Airtable offers you an abundance of gear for filtering and sorting what you notice at any given time. In addition to the conventional Grid view, in which your records seem nearly like a table, different alternatives are Calendar, Gallery, and Kanban. Kanban is not only a manner to view data differently.

It's additionally a technique for organizing data and getting paintings done. With Airtable, you and your teammates can create kanban forums and control your paintings with them. You can without difficulty transfer from a Kanban view to a Grid view while it allows looking at obligations specified distinctively.

Simple terminology and use of iconography make it clean to navigate Airtable and begin customizing the perspectives of databases. Even in case you do not have widespread expertise in a way to use spreadsheet software, Airtable nonetheless feels very approachable. Rather than writing formulation the use of Excel's lingo, in Airtable it feels extra like you are telling the app, "Show me this, however now no longer that."

Airtable does now no longer provide Gantt chart perspectives through default, even though you may get them through putting in a Gantt app from the Airtable Apps Marketplace—extra on that in a bit.

Gantt charts are timeline perspectives commonly displaying the length of obligations and any dependencies amongst obligations. If you want Gantt chart perspectives, you are probably higher off with an undertaking control app. Our pinnacle choices in that class are Zoho Projects for small companies on a budget, Teamwork for small to medium-sized companies, and LiquidPlanner for massive organizations.

Airtable Project Tracker and Project Planning
Image Source: Airtable

Database & Records

Records in Airtable expand to full view to show all their details without the page needing to reload or open a new window. Once you've expanded the recording, you can add more details to the recording, edit it, and more. You cannot easily see all these details from the grid view. 

 For example, in an inventory database of farm equipment you own, a grid view allows you to easily see a list of everything you own and other important values ​​you want to see in a blink. However, expand any profile and you can see all the details about that device, such as the uploaded receipt from the first time you bought it, links to manufacturer information, etc. manufacture or warranty, and note the date of your last maintenance., and such. 

To upload attachments, whether images or documents, you can drag and drop them onto the recording. The expanded view also has a space for comments, where you can use the @ sign in front of people's names to signal their attention. 

Although you can link one record to another in the same database, you cannot link an individual record stored in another database. (There is a workaround, though, if you want to configure Airtable Sync). Note that synchronization is one-way and automatic synchronization only happens once every five minutes.

Airtable Collaboration & Other Tools

Collaboration is an important part of Airtable, but so limits who can make changes to your database. When you invite others, you as the owner/creator can grant them one of four levels of permission. 

The first is the same permission level you have, Owner/Creator. Anyone with the owner/creator role has full access to the database, including the ability to change other people's permission levels and delete them entirely. 

The second is the editor. People with Editor-level access can add, remove, and edit records, comment on records, and add, remove, and edit views. In addition, they can access the entire database. 

The third is a commenter or someone who can access and view the entire database but can only comment on records. They cannot make any other changes. 

Finally read-only access. Anyone with this permission level can only view the database and records, but cannot make any changes or add comments. 

Here's an example of how you can collaborate in Airtable: Suppose you have a database to assign and track jobs. You can create a column with the Contributor field type and then assign one of your collaborators to the task. You can link to a table with all the names of people who can be assigned to this type of work. That way, when you need to assign a task, the list of possibilities will be there. 

As you become a more proficient user of Airtable, which is not difficult to do with its many tutorials, you can get more and more done with it.

Airtable Integration and Other Marketplace Tools
Image Source: Airtable

Templates and Marketplace

Two of Airtable's newest features are automation and an app marketplace. Automation allows you to write simple "if this, then that" conditions that automatically trigger actions. For example, "If someone creates a new record in this database, then  message this or that Slack channel." As of this writing, only some "if" triggers are supported, with a few other actions. 

Another new feature is  Apps Marketplace (Which opens in a new window). Apps are plugin features and functions that you can add to your Airtable account, such as the previously mentioned Gantt charts. Other examples include pivot tables, time tracking widgets, and  URL preview apps. Some of the apps are quite ambitious, such as an app called Page Designer that helps you take fields from a record and place them on a page where you can create a beautifully designed finished product.

Airtable Content Calendar

Integration

Airtable can connect to a large number of online services, such as Asana, Box, Google Drive, Basecamp, SMS Salesforce, Zendesk, Github, Trello, and even Instagram (for uploading images) up). 

If you need an unsupported service, you can try connecting it through Zapier or IFTTT, third-party services that connect other apps for you. If not, you can contact the company to access its API.

Airtable Cost / Pricing

Airtable offers its basic functionality for free. Advanced usage and features are available with paid plans starting at $6 per user per month when billed annually. In total, Airtable offers three options:

Airtable Cost Overview

Cloud

Cloud

Cloud

$10/month (billed annually)

$20/month (billed annually)

Contact Sales

Plus

Pro

Enterprise

Free

The company is not trying to entice customers with a 14-day free trial. Instead, Airtable offers the essential features of its platform for free. 

With this plan, you can create as many databases as you want and share them with as many users as you want. However, each database has a limit of 1200 records (Airtable lingo for spreadsheet rows) and only 2 GB of storage, which may not be ideal for asset management. 

If you like automation, know that this plan will limit you to 100 automation per month. 

Note: You can only go back up to two weeks in your revision history in the database, so keep that in mind and export backups from time to time. 

Cost: Free

Features: Free Plan

FUNDAMENTALS

Unlimited Bases

5 Maximum number of users

1,200 records per base

1,200 records per table

2GB attachment space per base

2-week revision and snapshot history

Rich field types including attachments, checkboxes, dropdowns, and more

Web, desktop, iOS, and Android apps

Realtime collaboration and commenting

VIEWS

Grid, calendar, form, Kanban, and gallery views

INTERFACE DESIGNER

Design interactive applications with a drag-and-drop experience

APPS

1 per base

AUTOMATION

100 runs per month

2-week run history

Automation integrations

SYNC

1 synced table per base

1 sync integrations

SUPPORT

On-demand webinars

Self-serve knowledge base

Email support

Pro

Airtable's Pro plan is capable of serving large businesses. Databases can hold up to 50,000 records, and each database provides up to 20 GB of storage. In addition, you can view revision history for up to one year. 

This plan also includes the ability to install apps from the Airtable Marketplace, so you can create custom and branded forms for a more professional look, manage editing permissions, and access users. use and even allow individuals to create their own personal views. 

Cost: $6 per user, per month for a 5-seat starter plan (for five users), billed annually. $20 per user, per month (billed annually) for the full Pro plan (for more than five users).

Features: Pro Plan

FUNDAMENTALS:

Unlimited Bases

50,000 records per base

50,000 records per table

20GB attachment space per base

1-year revision and snapshot history

Rich field types including attachments, checkboxes, dropdowns, and more

Web, desktop, iOS, and Android apps

Realtime collaboration and commenting

VIEWS

Grid, calendar, form, Kanban, and gallery views

Gantt view

Timeline view

Personal and locked views

Sections

INTERFACE DESIGNER

Design interactive apps with a drag-and-drop experience

APPS

10 per base

AUTOMATION

50,000 runs per month

1-year run history

Automation integrations

Jira Cloud

SYNC

10 synced tables per base

Automation sync

7 sync integrations

Automatic sync

Jira Cloud

CUSTOMIZATION

Custom branded forms

Expanded color and formatting options

Advanced calendar features

EDITING & PERMISSIONS

Password and domain restricted shares

Field and table editing permissions

Early access to new features

SUPPORT

On-demand webinars

Self-serve knowledge base

Email Support

Enterprise

Airtable can customize its business plan to the specific needs of your organization. The company is increasing the storage limit per facility to  1,000 GB, and users could see revisions take place over the next 3 years. This plan can also run up to 500,000 vehicles per month. 

VIP benefits work with this plan. Airtable provides each Enterprise customer with a dedicated account manager to manage day-to-day claims. And since customer needs for the platform can be incredibly complex and involved, Airtable provides customized training and intros to guide users on how to use the platform and navigate the basics. specified by their employer. 

Cost: Contact Airtable for more information. Special offers for nonprofits and educational institutions.

Features: Enterprise Plan

FUNDAMENTALS:

Unlimited Bases

250,000 records per base

100,000 records per table

1,000GB attachment space per base

3-year revision and snapshot history

Rich field types including attachments, checkboxes, dropdowns, and more

Web, desktop, iOS, and Android apps

Realtime collaboration and commenting

VIEWS

Grid, calendar, form, Kanban, and gallery views

Gantt view

Timeline view

Personal and locked views

Sections

INTERFACE DESIGNER

Design interactive apps with a drag-and-drop experience

APPS

10 per base

AUTOMATION

500,000 runs per month

3-year run history

Automation integrations

Jira Cloud + Server/Data Center

SYNC

10 synced tables per base

Automation sync

7 sync integrations

Automatic sync

Jira Cloud

CUSTOMIZATION

Custom branded forms

Expanded color and formatting options

Advanced calendar features

EDITING & PERMISSIONS

Password and domain restricted shares

Field and table editing permissions

Early access to new features

ADMIN

SAML-based single sign-on (SSO)

Federated company account

Unlimited workspaces

Payment by invoice

Enterprise-wide admin panel

Enhanced deletion recovery

SUPPORT

On-demand webinars

Self-serve knowledge base

Email Support

Priority Support

ONGOING SUCCESS PROGRAM

Customer Success Manager

Joint success plans

Business reviews

PROFESSIONAL SERVICES

Consultation with Airtable experts

Custom base training

Base build services

See the Airtable pricing page for more details.

How are Airtable prices compared?

Compared to other collaboration apps, Airtable's pricing is pretty competitive, although it's hard to compare Airtable directly with any other app. For example, Smartsheet (which starts at $19 per person per month) has a similar spreadsheet approach to Airtable, but you can also use it as a full-fledged project management app. Airtable is not designed for that. 

 Another application that shares some similarities but is not strictly a database management tool is Monday.com. It costs about $10-20 per person per month, but with Monday.com you pay for licenses in predefined batches, so for example, if you have a group of 17 people, you will round up and pay  20. 

Quick Base, another online database system, no longer makes its prices public, but it used to charge similar to Airtable. Quick Base requires a minimum number of licenses per account.

Airtable Pros and Cons

PROS

CONS

  • Light & user-friendly interface

  • Some Formatting Limitations

  • Very Easy to Customize

  • Slightly hard to find documentation on linked fields

  • Offers apps, integrations & automation

  • Lack of organized commenting

  • Great collaboration support

 

  • Highly optimized for project management


Final Words About Airtable Cloud Collaboration Software

Airtable might be the most straightforward database tool you've ever used. It allows you and your team to quickly interact and manage data on any topic.

Airtable provides a simple, code-free environment for building your own marketing management platform without having to create the entire system yourself. You can construct and optimize the best marketing planning tool for your team as long as you have a clear vision of what you're attempting to achieve with Airtable and are ready to put in the effort to build it.

While there are certain limits (particularly in native marketing planning tools), Airtable provides a lot of flexibility while making it very simple to create interfaces and put together a full marketing management system.

Post a Comment

0 Comments